Entity Unipd

Loft is a partner of companies, universities and incubators. Thanks to the interdisciplinary network of professionals, it offers consultancy and services to startups, businesses and people, covering all areas of expertise: from production to administration, from corporate law to marketing, from communication to training.

Italian universities often represent complex scientific, educational and cultural organizations including public bodies, controlled private law bodies, foundations, consortia, university and academic spin-offs. This involves the management and access to documents, information and data concerning people, structures, activities and projects which must be constantly updated and aligned to allow a transparent and overall vision and administration.

For each affiliated institution and spin-off, the University of Padua manually manages all information, using a complex and now obsolete program for consulting and updating Excel files containing:

• general information about the entity or spin-off;

• accounting data (to be updated every year);

• administrative bodies and representatives, structures and people of each company;

• member lists;

• accounting deadlines;

• various documents.

The Loft company turns to us with the aim of finding an innovative technological solution capable of streamlining and digitizing these information processes, allowing us to manage the versioning of all information over time, from a single platform. To respond to this need, we propose the development of software capable of supporting two types of users, with different roles:

• Institutions Office, with the possibility of also accessing the section dedicated to spin-offs;

• Spin-off office, with limited access to the corresponding section.

We give each user the opportunity to benefit from the role of admin or just viewer.

In a few months our team develops a web based software with a series of features:

• log-in through the university's Shibboleth system, subject to authorization;

• access to the history of any information, to allow you to have a view of the same information in a different time frame;

• mapping and consultation system of entities and spin-offs over the years;

• verification of deadlines, divided by institution and spin-off;

• export of documents and information in .csv format;

• export of documents filtered by date, with the possibility of mapping: roles of people in entities and spin-offs, summary of changes in information regarding each spin-off.

The platform today allows the University of Padua to have a complete and easy-to-use information framework, with a series of information and documents available that facilitate the sharing of all data and reports to the MEF. The software can be replicated in every university, with the possibility of adapting it to specific needs.